I’m looking for a Todoist alternative due to their limit on projects. I have a very specific set of requirements though:
- Must have similar interface/style to Todoist - simple, elegant.
- Integrates or shows calendar interface. Whether it integrates with Google Calendar or has it’s own is fine.
- Provides karma or achievement points when tasks are completed to act as a motivator for completing tasks.
- Can import from Todoist and TickTick but also general CSV files.
- Cross platform - must work on mobile and either have a website for use on other platforms or an app for Linux and Windows.
I’ve tried so far:
- ClickUp - WAY overcomplicated for what I need. It’s like Jira with a slicker interface. For basic todos it’s overkill. It also doesn’t motivate you to compelte tasks.
- Flowlu - it seems to have stopped developing. E.g. the profile section has a field for Skype which died yonks ago. Also no motivator/karma points for completing tasks and it’s only slightly less complex than ClickUp. Though this has so far been closest to meeting my needs as it has a MindMaps feature which I LOVE.
- TickTick - same problem as Todoist in that it limits the number of projects which means it has all the same issues as Todoist.
- Any.do - Charges for basics like re-curring tasks which is silly.
Nice to haves - MindMap integration
Any suggesstions are very much appreciated. Thank you. :)
As you said, that’s a pretty specific list of requirements.
Forgive me for saying so but it sounds like you just want todoist without the pay wall.
Another problem you’re up against is that you want a free service but you keep running into pay walls (ticktick & any.do). This is their business model - basic usage free but the usage you actually want is non-free. Sadly the conclusion is, if you actually found what you wanted for free it would be due to a company’s failure to structure their pricing model correctly.
You could of course look at open source or self hosted software. This software is actually “free” in that you can obtain the software free of charge and use it as you wish without limitation. The problem here is that in many cases you need to configure and host it yourself, which… may be complex or even out of reach depending on your existing knowledge. There’s a list of self hosted task management apps here.
I think it’s also important to acknowledge that everyone get’s frustrated with their task manager not being quite right. I use Asana for my small team. It’s expensive. I hate it. It’s sadly the best I’ve found.
Firstly thank you for your lovely reply! I’ve gotten so jaded by reddits arsiness I was pretty worried I’d just get down voted and/or insulted.
Besides that - yes! You make a very good point! I do basically want the “moon on a stick” as some would say! On the interim I realised I can combine todoist projects into a few to level ones and just trash them with what we’re their subprojects. So that’s a partial workaround I’ve found…
Thank you for the open source suggestions! Never occurred to me to look into that which is crazy because I’m used Redmine project manager and Gitlab self hosted before but never thought of a to-do list!! And I’m a web developer who’s practiced web Frameworks using to-do list apps! Ha!
Now, since posting I’ve been using Taskade today on my phone and I’ve been blown away, seriously!!
The sheer load of features and it’s killer AI additions along with a mass of project templates that literally help you plan how you’ll complete your to-do list is incredible!
Really been impressed!! It’s a bit early to say but may have my new favourite.
Anyway I need to get home but I’ll update this comment and my post with my findings once I do. Plus I’ll have a look and report back on any good self hosting ones I find.
Thanks again. 👍
Great answer
I’m pretty happy with TickTick premium. It checks all your boxes and 30$ p.a. is reasonable imho.
https://github.com/johannesjo/super-productivity but I don’t think it checks all your boxes.
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